Administrative Office Specialist - Accounting

Posting Number: 70933
Position Type: Administrative/Staff
FTE: Full-time
Department: Business Services

Job Summary/Basic Function:

• Reports to Purchasing Manager, Business Services;
• responsible for accuracy and timely processing of weekly check runs for all accounts payable, financial aid, and student refunds;
• monthly processing of payroll: including emailing notifications, posting of journal entry for taxes, maintaining the audit log for all accounts payable check runs, and maintaining check stock inventory and safekeeping; posts daily and monthly journal entries to the general ledger;
• maintain procurement card reporting, maintains/reports unclaimed property records through State of Texas Unclaimed Property System and State Comptroller of Public Accounts;
• monthly reconciliation of select College departmental accounts;
• other duties as assigned;

Minimum Qualifications:

• High school diploma or equivalent required;
• associate degree desirable from a regionally accredited college;
• two-years' experience in performing bookkeeping duties and database management desirable;
• demonstrated ability to keyboard and operate a 10-key calculator;
• knowledge and ability to use word processing and spreadsheet software (Microsoft programs - Word, Excel, etc.);
• excellent interpersonal, written, and oral communication skills;
• skills that enhance one's value to the institution;
• exceptional employment or educational qualifications may be given special consideration;

LOCATION: Position is 100% on-site presence.

Desirable Qualifications:

• Associate degree desirable from a regionally accredited college;
• two years' bookkeeping and database management experience desirable;

Physical Demands:
Sitting, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, bending, vision, and talking

Posting Date: 05/29/2025
Closing Date:
Open Until Filled: Yes
First Pool Date: 6/12/2025

To apply, visit https://employment.brazosport.edu/postings/4590