Position Summary

• Provide leadership to a staff of two FTE responsible for payroll and billing functions. Ensure departmental actions and goals align with those of Facilities and the University. Provide development opportunities, coaching and recognition to staff. Manage performance programs and reviews; oversee monitoring of time and attendance. Ensure appropriate staffing levels and cross-training to provide uninterrupted services and achievement of KPI targets.
• Contribute to the coordination and monitoring of business operations and financial activities across all accounts. Assists in analyzing existing processes / procedures and implementing changes to increase the overall effectiveness of department financial operations. Help to create, monitor and update internal controls; ensuring compliance with policies and regulations. This includes the development and implementation of sample audits where appropriate.
• Assist the Assistant Director of Finance in managing a month-end and year-end checklist of all accounting activities to be completed, including manual entries, customer billing, collections, and payroll processing. This includes oversight and improvement of aged receivables and providing detailed overtime analysis for leadership to review.
• Support the development, review, and update of billing rates and expenditure recoveries. Work with the Facilities Customer Service and Operations teams on the billable work order process. This includes but is not limited to reviewing if work is appropriately designated as billable or non-billable, calculating and reviewing service rates, collecting appropriate documentation to support estimates, reviewing actual costs verses estimates, tracking and reporting of sales tax for non-exempt customers.
• Perform and oversee account reconciliations.
• Support the Assistant Director of Finance with the development and execution of a training program on key financial policies, procedures, and practices for new Facilities employees/supervisors as appropriate.
• Respond to planned or unforeseen emerging issues / circumstances. Recommend solutions and resolve short and long term operational / transactional issues escalated from employees, audits, etc.
  
  

Minimum Qualifications

• Bachelor’s Degree in Business, Accounting, Finance or a related field.
• A minimum of three (3) years of experience working with account reconciliation, cost accounting, payroll, variance analysis, generally accepted accounting principles and internal control measures (i.e. Sarbanes Oxley compliance) is required.
• Strong interpersonal skills and the ability to streamline processes.
• Strong Microsoft Excel skills are mandatory.
• Sound analytical and problem-solving skills as well as the ability to work independently, manage multiple projects simultaneously and prioritize own work to meet deadlines.
• Candidate must be detail and process-oriented and can communicate information and respond to inquiries/requests with diplomacy and tact across all levels within the organization.
• Prior experience in proactively developing creative solutions to complex problems is essential.