Job ID:
264746
Administrative Assistant, Orthopaedics
University at Buffalo
Administrative Assistant, Orthopaedics
Position Information
Position Title: Administrative Assistant, Orthopaedics
Department: Orthopaedics
Posting Link: https://www.ubjobs.buffalo.edu/postings/59769
Job Type: Full-Time
Posting Detail Information
Position Summary
The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.
Job duties will include, but are not limited to:
- Manage faculty timecards for Chair approval.
- Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
- Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
- Document Grand Rounds attendance weekly in MedHub.
- Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
- Update Mobile Med and check for accuracy weekly.
- Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
- Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
- Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
- Update ECVs in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
- Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
- Assumes other responsibilities as requested.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities
Minimum Qualifications
- High School Diploma or equivalent
Preferred Qualifications
- Administrative support in an academic environment
- Experience in healthcare a plus
Physical Demands
Salary Range
$40,000 - $50,000
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Melissa Tuck
Contact's Pronouns:
Contact's Title: Human Resources Manager
Contact's Email: mtuck@buffalo.edu
Contact's Phone: 716-906-5905
Posting Dates
Posted: 10/30/2025
Deadline for Applicants: Open Until Filled
Date to be filled:
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