Position Summary

• Assist with the centers budget development and monitoring.
• Manage daily operations of the office (e.g., responding to correspondence and phone inquiries, and reporting, creating, and managing timesheets, ordering supplies, maintaining accurate records and contact database)
• Supervise student employees assigned to the center, this can include Graduate Assistants, Work-Study students and Student Assistants.
• Collect all VISA and immigration documents related to student employees.
• Provide support for community facing programs.
• Work under the direction of the Assistant Dean of Community Relations to strengthen partnerships and grow community-based programming in UB GSE.
• Maintain accurate electronic file system for all personnel documents, including appropriate storage of sensitive and category 1 data.
• Ensure compliance with applicable laws, union agreements, SUNY policy and other university policies.
• Maintain various databases such as attendees at Office of Community Engagement and Outreach events and programs to create a GSE wide partner list and community org list.
• Handle sensitive data according to provisions set forth in any data sharing partner agreements.
• Collect all HR paperwork associated with hiring Graduate Assistants, Work-Study students and Student Assistants.
• Process appointments through appointment processing procedures.
• Schedule interviews, onboard tutors, send offer letters, manage fingerprinting and onboarding paperwork.
• Provide administrative support to Assistant Dean setting calendar, scheduling meetings, and providing initial outreach to community entities.
• Serve as an ambassador of UB GSE Office of Community Engagement and Outreach in the greater WNY community to establish meaningful connection with organizations in the community at large.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications

• Bachelor’s degree with one year of experience.
• Effective oral and written communication skills

Preferred Qualifications

• Bachelor’s or higher degree with 2 years of experience
• 2-3 years experience in SUNY procedures related to academic department support
• Makes independent decisions related to tasks assigned by supervisor using established policies and procedures
• Problem solver with departmental role using standard, guidelines, policies and procedures
• Provides input, direction and advice to others