Job ID:
250112
Staff Assistant for Olympic Sports and Advancement Team
University at Buffalo, The State University of New York
Position Summary
The University at Buffalo Athletics department invites applicants that are energetic, self-motivated individuals that possess strong organizational skills with the ability to independently handle multiple tasks. The Staff Assistant for Olympic Sports and Advancement Team will assist the Advancement Team and the Head and Assistant Coaches for Men’s & Women’s Basketball as well as the Head Coaches of Men’s Tennis, Women’s Tennis, Soccer, Softball, Swimming, Track, Volleyball and Wrestling with daily operational tasks including coordination of travel expenses, office operations and related reimbursements through internal University systems. In this role, the incumbent will need time management skills to be efficient at handling multiple tasks for a variety of staff members. Job Description:
- Serve as the first point of contact for the Men’s and Women’s Basketball, Volleyball, and Softball suite.
- Assist Advancement Team, Head Coaches and Assistant Coaches with day-to day needs.
- Coordinate the data entry of payments and purchases through university systems.
- Assist with travel.
- Monitor budgets for assigned sports and Advancement Team.
- Serve as the liaison for the Advancement Team, Head Coaches and Assistant Coaches for community groups, other universities, and alumni.
- Assist the Advancement Team, Head Coaches and Assistant Coaches with correspondence to players, parents and the community at large.
- Coordination of special projects that may include report generation, presentation development, mailing oversight, notifications to staff and printing projects for the Advancement Team.
- Provide support for the Advancement Team for internal/external meeting and event planning including but not limited to event logistics, invitation list development and report generation.
- Manage departmental video board systems for routine updates and digital signage.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelor’s degree.
- Strong organizational skills with the ability to independently handle multiple tasks.
- Strong interpersonal, oral and written communication skills.
- Availability to work some evenings and weekends.
Preferred Qualifications
- Experience working in an office environment with a team focused structure.
- Familiarity with Athletic Team operational needs and activities.
- Experience with management of office related operations including assisting with purchasing, travel and reimbursement processing.
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