Job ID: 195327

Financial Services Analyst (4627U), Facilities Services - 43107

University of California, Berkeley

  • Sep. 26, 2022
 
  • Financial Services Analyst (4627U), Facilities Services - 43107
  • University of California, Berkeley
    Berkeley, CA
 
  • Open until filled
  • Available immediately
  •  
 
  • Professional Staff
  • Finance/Investment Management
 
 


Financial Services Analyst (4627U), Facilities Services - 43107

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Facilities Services (formerly Physical Plant Campus Services) provides a full range of services including custodial and grounds support, building maintenance, pest management, recycling and refuse collection, and management of the utility infrastructure. FS also manages the purchase and operation of energy resources and provides specialized engineering and technical services. Facilities Services Accounting provides supporting services to all units within Facilities Services primarily through billing, accounts receivable and accounts payable services.

Application Review Date

The First Review Date for this job is: October 6, 2022

Responsibilities

  • Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and compliance with external regulations and internal policies.
  • Researches and gathers information from a variety of sources.
  • Prepares and summarizes information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities.
  • Assists with ensuring that financial processing functions which may include Accounts Payable, Accounts Receivable, Cashiering and Collections are performed with accuracy and that daily operations run smoothly.
  • May act as team leader for support staff.
  • Trains staff and creates an effective teamwork environment.
  • Processes invoices in Bear Buy and validates invoices in Maximo work order system.
  • Prepares and inputs sundry debtor billing charges into CARS (Campus Accounts Receivable System).
  • Collaborates with the Purchasing team regarding change orders and unresolved invoices.
  • Functions as a resource to support staff on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns via email, phone and in-person communication.
  • Responsible for processing and servicing of a variety of operational, personnel, and financial transactions and services. Includes cashiering, payroll, accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting.
  • Conducts or assists with researching, developing and implementing new and changing business processes.
  • Under general supervision, researches and gathers information from a variety of sources.
  • Prepares and summarizes information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities.
  • Helps document processes and procedures for financial activities within the ProMapp system.
  • Identifies areas for process improvement and documents processes as changes occur within the office.
  • Reviews, processes, and helps prepare basic financial journals to post recharge activities to campus clients per MOUs.
  • Delivers quality customer service to various constituencies to include internal department clients and external vendors.


Required Qualifications

  • Demonstrated ability to juggle heavy deadline-driven workload and set priorities.
  • Working knowledge of financial processes, policies and procedures.
  • Requires ability to present information in a clear and concise manner both in writing and verbally.
  • Must be proficient in use of Microsoft Office and common desktop/web applications, including excel..
  • Strong interpersonal skills and analytical skills with a service orientation.
  • Strong skills within active listening, critical thinking, attention to detail, organizational skills, sound judgment and decision-making
  • Ability to multitask in a high volume environment.
  • Skills to provide coaching and mentoring to support staff and student interns.
  • Ability to work both independently and as a team member.


Education/Training:

  • Bachelor's degree in related area and/or equivalent experience/training.


Preferred Qualifications

  • Experience with and/or ability to learn of BFS, Bear Buy, CARS, CDS preferred.


Salary & Benefits

  • This is a 100% full-time (40 hours per week) non-exempt career position, which is paid bi-weekly and eligible for full UC Benefits.
  • Hourly pay for this role is commensurate with experience within the range of $56,500.00 - $70,000.00.
  • For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply

Please submit your cover letter and resume when applying.

Other Information

This position is eligible for 60% remote work eligibility.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=43107&PostingSeq=1













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Contact Information

 
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    University of California, Berkeley
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