Job ID:
262632
Administrative Assistant I
Alcorn State University
The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.
Skills and Abilities
- Knowledge of supplies, equipment and/or services ordering and inventory control
- Records maintenance skills
- Skilled the use of operating basic office equipment
- Organizing and coordinating skills
- Reception skills
- Ability to communicate effectively, both orally and in writing
- Ability to maintain calendars and schedule appointments
- Ability to understand and follow specific instructions and procedures
- Ability to maintain confidentiality of records and information
- Ability to create, compose, and edit written materials
Essential Job Functions
- Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
- Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of
department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
- Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
- Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
- Establishes, maintains, processes and updates files, records, certificates, and/or other documents
- Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
- Orders, stocks, and distributes office supplies
- Performs basic, routine booking functions
- May instruct and oversee the activities of student employees
Qualifications
- High school diploma
- Bachelor’s degree preferred in secretarial science, business administration, or office administration
- Three to five years of secretarial experience required
- Will consider applicant with any combination of education, training, and/or experience equivalent.
Please reference AcademicKeys.com in your cover letter when
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Contact Information
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