Fiscal Specialist 2

Community Colleges of Spokane

Location: Esmeralda DIST Services Spokane

Department: District HS/EHS/ECEAP Administrative

Salary Range: $3,728 - $4,987

Starting salary for this position is: $3,728 (Monthly)

This Head Start position will receive salary step advancement after 12 months and every 12 months thereafter until the top of the salary range is reached. Each salary step advancement will be approximately a 5% increase in salary.
About Us

Spokane Colleges Head Start/ECEAP/Early Head Start provides care and support for more than 1,600 children and their families. We offer safe and secure learning environments for children to grow and develop their skills to succeed in elementary school and beyond.

We are dedicated to working with low-income families. and involve parents and families in developing the goals of each Head Start center including centers on the Spokane Falls Community College and Spokane Community College campuses. We also serve the children of eligible students while they attend college.

Applications will be accepted until 4:00 p.m. PST on 01/27/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Fiscal Specialist 2

JOB SUMMARY

Under general direction of the Director of Accounting and Budgets for the Head Start, Early Head Start, and Early Childhood Education and Assistance Programs (HS/EHS/ECEAP), the Fiscal Specialist 2 provides fiscal administrative support and acts as a liaison with Head Start sites, Spokane Colleges budget, account, and purchasing departments and state, federal, and community agencies.

Responsibilities include ensuring fiscal accuracy of in-kind reporting, budgets and fiscal accounts, and developing and analyzing budgets for grants and contracts for HS/EHS/ECEAP.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Manage Head Start/Early Head Start system-wide in-kind collection, tracking, and reporting for multiple federal budgets, and review processes for accuracy. Train all HS/EHS staff on in-kind rules and processes. Notify and advise appropriate individuals of in-kind statuses. *
• Establish and maintain program budgets to support program planning goals and directives. Research and forecast revenues and planned expenditures for grants/contracts and/or program requests. Establish budgets in the state/college format, grant format and program report format. *
• Develop, modify and maintain spreadsheets and systems for projecting and monitoring budgets and costs. Provide managers and Office Assistants with training and technical support to utilize the spreadsheets and systems. Identify fiscal system shortfalls and assist in developing corrective actions. *
• Reconcile salaries and employee benefit projections, employee time and effort reporting, and prepare general ledger transfers with Spokane Colleges payroll. *
• Analyze and revise program budgets, integrating revised program planning, revenue forecasting, budget needs/commitments and planned program expenditures. Notify and advise appropriate individuals of relevant findings. *
• Evaluate and allocate expenditures to appropriate budget and chart of accounts. Advise staff regarding fiscal compliance with departmental, institutional, federal, state and/or granting agency policies, procedures, regulations and standards. *
• Prepare, compile and provide program budget reports such as In-kind, Policy Council, Board of Trustees, and other program budget reports. *
• Perform Purchasing Card custodian duties; log transactions; review and code transactions; and reconcile invoices to bank statement. *
• Maintain confidential filing and documentation systems. *
• Manage client bus pass distribution process. *
• Provide site back-up for child care billing in the absence of site fiscal support: contact state or community agencies to initiate child care payment authorization for eligible clients; prepare billing invoices; reconcile billing/payment records with Spokane Colleges; and take corrective action as needed. *
• Assist in development of HS/EHS/ECEAP fiscal policy and procedures. *
• Participate in meetings as assigned. *
• May direct the work of others.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the Spokane Colleges strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• 15 quarter hours or 10 semester hours of college-level accounting, auditing, or budgeting. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Two years of fiscal record keeping experience.
• Proficient with Microsoft Office programs including Excel to create spreadsheets and reports.
• Ability to develop and reconcile budgets.
• Ability to prepare comprehensive reports and recommendations.
• Ability to pay attention to details and accurately perform work.
• Excellent written and oral communication skills with individuals and groups.
• Ability to work independently and as a member of a team.
• Ability to maintain confidential information.
• Ability to arrange work priorities to ensure timelines are met.

DESIRED QUALIFICATIONS

Associate degree or higher from an accredited institution including 15 quarter hours or 10 semester hours of college-level accounting, auditing or budgeting.

Three or more years of fiscal record keeping experience.

Experience with specific databases e.g., PeopleSoft, Access, Child Plus.

Experience working with low-income families.

Experience in Head Start or similar environment.

PHYSICAL REQUIREMENTS

• Work is performed in an office environment.
• Work is sedentary.
• Frequent use of computer.
• Visual focus and strain.
• Work involves frequent interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12 months, 40 hours a week).
• This position is overtime eligible.
• 6-month probationary period.
• Requires local or regional travel.
• Pre-Employment Post Offer, criminal history/child abuse information check including Department of Children, Youth and Families Portable Background Check prior to employment.
• Post-Offer medical exam which includes tuberculin screening and submission of documentation indicating Measles, Mumps & Rubella (MMR) vaccination or immunity.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information
Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
• Resume.
• References - the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu.

Equal Opportunity Institution

Spokane Colleges does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding their child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of a trained guide dog or service animal by a person with a disability, genetic information, or any other legally protected category.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Fred Davis | Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040


To apply, please visit: https://careers.ccs.spokane.edu/jobs/fiscal-specialist-2-spokane-washington-united-states











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