The Institute for Artificial Intelligence and Data Sciences (IAD) is seeking an Administrative Assistant to provide administrative support for a variety of programs and initiatives. The incumbent will be responsible for providing support for meetings/events, drafting communications, and general administrative duties, as assigned. In addition, the position will assist with editing documents and presentations, and managing special projects.
Primary Duties and responsibilities include, but are not limited to:
Meeting and event support.
Editing documents and presentations and assisting in IAD communication efforts.
Purchasing and processing financial transactions.
Preparing and submitting HR transactions.
Managing student assistants.
The Administrative Assistant must be eager to learn, detail-oriented, and comfortable handling multiple assignments for various staff members in a fast-paced environment. They must be flexible, have strong communication and interpersonal skills, and be comfortable working as part of a team. The ability to switch between projects and adapt to changing priorities is critical, as the incumbent will be working with multiple staff members on potentially competing projects and deadlines.
The Administrative Assistant will interact with faculty, business professionals, and community leaders as well as administrative professionals on a daily basis, which will require discretion and tact. A sense of professionalism is essential, while experience with university practices and policies is beneficial, but not required.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages
About The Institute for Artificial Intelligence and Data Sciences
IAD’s mission is to bring together educators, researchers, students, and external partners from across the University at Buffalo (UB) and beyond to continue to make significant breakthroughs in advancing the promise of true machine intelligence, human-machine partnerships and to be an international leader in creating, curating, and disseminating data and computing-related knowledge and skills. The position will be located on UB’s North Campus, with the possibility of a hybrid remote schedule.
About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
At least 3 years of experience performing administrative tasks or providing customer service
Ability to work collaboratively
Effective problem solving skills
At least 1 year of experience in a high-volume office environment. Prior experience editing documents and presentations in a professional setting, including experience with the Microsoft Office suite and Adobe Acrobat is preferred.