Knowledge Skills and Abilities

• • Knowledge of principles and practices of human resources employment administration
  • Knowledge of database applications, web content management, and administrative business systems
  • Records maintenance skills
  • Organizing and coordinating skills
  • Keyboarding and Reception skills
  • Ability to communicate effectively, both orally and in writing
  • Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
  • Ability to maintain departmental financial records and accounts, and prepare financial reports as required

Essential Job Functions

• • Serves as administrative assistant to the Director or other supervisor
  • Provides or oversees reception services, scheduling appointments, meetings, and travel
  • Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
  • Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
  • Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
  • Assists with employment processes to varying degrees
  • Supports the administrative business functions of the department
  • Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures

Qualifications

• High school diploma or GED Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
• Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

Contact Information