Office Assistant 3 - PT/Hourly

Community Colleges of Spokane

Location: Spokane CC Main Campus Spokane

Department: SCC Financial Aid/Work Study

Salary Range: $17.40 - $22.98

Pt/Hourly - 16 hours/week

Open continuous.

Starting salary for this position is: $17.40 (Hourly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be forwarded to the hiring official as they are received and accepted until the need is filled.

About the Office Assistant 3 - PT/Hourly

JOB SUMMARY

Under the general supervision of the Director of Financial Aid, this position assists with a variety of general office duties to support the daily operations of the office. This position will maintain appropriate confidentiality.

This is a non-permanent, hourly position.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Perform general office duties e.g., process/distribute mail, make copies, file, type correspondence, scan and run related reports. *
• Assist with scheduling meetings, appointments, and conferences. *
• Provide assistance with phones and, student emails. *
• Perform complex data and word processing tasks, merging and sorting spreadsheet and database files, uploading and downloading data. *
• Answer questions, research and problem solve staff, student and public inquiries and inform students of services available to them. *
• Work on special projects for the Director and Associate Director of Financial Aid. Serve as an inter-campus contact for the Financial Aid Office. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance Spokane Colleges' strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Action Oriented
• Optimizes Work Processes
• Ensures Accountability
• Drives Results
• Collaborates
• Values Differences
• Communicates Effectively
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Associate degree. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Knowledge of computers and spreadsheets, databases and word processing software.
• Ability to operate office equipment.
• Ability to use a multi-line phone system and possess proper phone etiquette skills.
• Ability to represent SCC in a friendly and courteous manner.
• Excellent communication skills both orally and in writing.
• Ability to work on and pivot between multiple tasks and work in a fast-paced environment.
• Proven ability to work within deadlines.
• Must be able to work as a member of a team.
• Ability to interpret and apply regulations, policies and procedures received from multiple sources.
• Ability to maintain a high level of confidentiality.
• Ability to perform mathematical calculations and/or verify information accurately.

DESIRED QUALIFICATIONS

• High school diploma or equivalent.
• Experience in a higher education environment.
• Experience with student management systems (e.g., PeopleSoft).

PHYSICAL REQUIREMENTS

• Work is performed in an open office setting with frequent interruptions and background noise.
• Work is sedentary.
• Frequent use of computers.
• Work directly with students/clients.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Non-permanent, hourly position.
• Work schedule will be determined by the supervisor.
• This position is overtime eligible.
• Position is eligible for paid sick leave benefit with an accrual rate of one hour for every 40 hours worked.
• Criminal background check is required.
• This position is eligible for coverage under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information

Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
• Resume.
• References - the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu.

Equal Opportunity Institution

Spokane Colleges does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding their child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of a trained guide dog or service animal by a person with a disability, genetic information, or any other legally protected category.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Fred Davis | Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040


To apply, please visit: https://careers.ccs.spokane.edu/jobs/office-assistant-3-pt-hourly-spokane-washington-united-states-d07e32df-f978-4512-8efc-87bdb7d7df75