Job ID: 188169

Psychology Undergraduate Academics Administrator (Admin Specialist)

University of North Texas

  • Jun. 28, 2022
 
  • Psychology Undergraduate Academics Administrator (Admin Specialist)
  • UNT-Psychology-122500
  • University of North Texas
    Denton, TX
 
  • Open until filled
  • Available immediately
  •  
 
  • Classified Staff
  • Administrative Support/Services
 
 

Department Summary
As part of the College of Liberal Arts and Social Sciences, we offer undergraduate (i.e., B.A. and B.S. Majors in Psychology) and graduate programs (i.e., PhD in Behavioral Sciences, Clinical Psychology, and Counseling Psychology). Our Clinical and Counseling programs are APA accredited and our department is the largest generator of external grant funding in the College.

Position Overview
Responsible for day- to-day operation of undergraduate programs, including frequent document and spreadsheet development, digital and face-to-face interactions, directing faculty and students to appropriate locations / persons/ necessary paperwork for undergraduate academic issues. Maintains undergraduate course scheduling; room reservation requests for undergraduate courses; academic form processing; and organized and updated educator information on a rolling basis. Collaborates with administrative staff and program directors to schedule undergraduate courses and ensure adequate teaching fellow and teaching assistant assignments. Attends and takes minutes during Undergraduate Program, Course Scheduling, and Assistantship Assignment meetings. Excellent skills in application navigation and Microsoft Office is a must as the position will frequently utilize Outlook, Word, Excel, and Teams.

Additional Posting Details
Minimum Qualifications
Associate’s degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

  • Exceptional customer service skills.
  • Intermediate Microsoft Office skills.
  • Knowledge of accounting/budgeting procedures.
  • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
  • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to conceptualize, plan and organize multiple assignments effectively.
  • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
  • Skill in developing and maintaining good working relationships.
  • Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

Knowledge of UNT policies and procedures and systems
Demonstrate excellent Microsoft Office skills including Word and Excel, with the ability to develop high-level skills using PowerPoint, Teams, Outlook, and SharePoint
Consistently practice clear communication and attention to detail
Administratively support undergraduate academic tasks and related activities such as accreditation data collection and entry
Ensure smooth functioning of the front office by efficiently performing a variety of administrative and academic support tasks using software such as, but not limited to, Adobe Acrobat, Courseleaf, Curriculog, Qualtrics, Ad Astra, and Enterprise Information Systems.
Demonstrate considerable independent judgment, initiative, and focus in an environment that requires multitasking
Successfully complete self-directed compliance and software training
Attend meetings and take/disseminate minutes to designated parties
Interact professionally and respectfully with a goal to serve faculty, staff, administrators, students, and guests of the Psychology department.


 
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