Financial Analyst (7709U) - Physics

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Physics is the largest department in the L&S Division of Mathematical and Physical Sciences. It is ranked as one of the top physics departments in the world, with excellence in research, teaching, and service to the community all highly valued. The department has 80 ladder and active emeriti faculty, 60 career and casual staff, and 300 lecturers, teaching assistants, readers, research personnel, postdocs, fellowship recipients, and visiting scholars. It enrolls 250 graduate students, 250 undergraduate majors, and over 7,000 students in its courses, many with laboratory sections. Its faculty fully participates in teaching and administration and conducts world-class research in campus, local, national, and international laboratories and sites; research activities require active financial arrangements with organizations such as Lawrence Berkeley National Lab. Physics manages 3 distinct campus buildings in its facilities complex with 240,000 assignable square feet, and it also houses and provides services to several research centers, the Physics Library, and multiple research Laboratories with varying physical environments. It has an active fundraising program.

The Department of Physics Administration is led by the Director of Administration, supported by six functional Managers, all experts in their areas. The Financial Analyst 3 (FA3) reports to the Director of Finance and Operations (one of the six functional managers). The FA3 is responsible for supporting a wide range of financial services such as budget, financial, or resource analysis projects, preparing complex analyses to understand past performance and determine present and future performance and/or resource allocations, and maintaining the department chart of accounts or other data management tools, and related business processes.
Application Review Date

The First Review Date for this job is: August 20, 2024 - Open Until Filled
Responsibilities

20% Budgetary - Under the direction/guidance of the Financial Services Manager, will assist in overseeing and coordinating the annual internal Department of Physics budget process. Works with unit managers to create detailed annual budget. Prepares and distributes regular and ad hoc reports and analyses to include summaries of financial transactions, budget reports, etc. to be used for management review and decision-making.

20% Provides analytical support for complex budget, financial, or resource analysis projects which includes fiscal close. Develops key management reports to enable decision-making, provides analysis and performance metrics to measure the performance against budget targets throughout the year, ensuring fund/department balances avoid deficits and ensuring department revenue/expenses are allocated appropriately. Subject matter expert in financial tools and software, and educates stakeholders on how to use them.

15% Performs complex financial or resource research and studies for various internal department constituents. Examples include periodic financial reports, staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees. Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary, FTE analysis, space use analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.) contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc.

15% Coordinates and implements department budget allocations. Conceives of and maintains department chart of accounts, other data management tools, and related business processes.

10% Prepares, reviews, and/or approves financial transactions. Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources.
Works with the Director of Finance and Operations to develop a control environment in all departmental units (Finance, Human Resources, Administrative, Student Support, and Development) to promote structured checks and balances. Follows established institutional assurance practices. Assists and coordinates, as directed, developing analysis and obtaining documents in support of an audit response.

10% Responsible for SAS-115 reporting requirements, monitors activities for compliance with government regulatory costing principles: OMB A-21, A-110 & cost Accounting Standards.

5% Customer/Functional Support - Contribute to one or more areas of financial activities: Student Service (TAS), Instructional Labs, Development(budgeted events, capital projects), and Contracts & Grants (assurance monitoring), Machine Shop (recharge and self-certification), Documents procedures for financial activities, and Cash/Check Deposits
Other duties as assigned

5% Other duties as assigned
Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Advance knowledge of financial or accounting concepts, policies, procedures, as well as related accounting and regulatory compliance requirement
• Ability to independently gather required information to organize, and perform financial analysis assignments.
• Proven ability to effectively present information verbally and in writing in a clear and concise manner.
• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.
• Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability to use organizational skills to multi-task in a high volume environment.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $90,000 to $97,500 yearly. This is a 100% FTE career position eligible for full benefits. This position is FLSA Exempt and paid monthly.
Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=71601&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant