Location: Off Campus Location - Remote Work Option Available
Division/College: University Research
Employee Category: Classified
Pay Range: Dependent upon level of position
FTE: 1.0
Full/Part Time: Full Time
Position Summary: Sponsored Programs Administrator I This position facilitates the submission of proposals for external funding by the University of Idaho, reviewing them to ensure compliance with federal, state, university and sponsor regulations and guidelines. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. The Sponsored Programs Administrator I is responsible for providing compliance oversight for research administration and sponsored programs; supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students; ensuring the responsible stewardship of external sponsored funding; and assisting with the compliant submission of proposals.
Duties may include:
Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees
Collect and review required proposal documents
Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
Maintain records and contribute to metrics data
Coordinate proposal approvals for submission
Other duties as assigned
Sponsored Programs Administrator II This position facilitates the compliant submission of proposals for external funding by the University of Idaho. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. This position is responsible for providing leadership for research administration and sponsored programs, supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students. The position focuses on ensuring the responsible stewardship of external sponsored funding; overseeing the submission of mid to large-scale proposals by reviewing those proposals to ensure compliance with federal, state, university and sponsor regulations and guidelines; and mitigating risk by training other positions and staff, faculty, and students in this area.
Duties may include:
Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees to mitigate risk and maintain compliance
Collect and review required proposal documents, including mid- and large-scale proposals
Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
Develop, deliver and participate in workshops and seminars
Maintain records and contribute to metrics data
Organize, prioritize, and plan own workload to meet deadlines
Simultaneously handle a variety of proposals that require a high degree of attention
Coordinate proposal approvals for submission
Other duties as assigned
Salary range depending on education and experience:
Sponsored Programs Administrator I - Classified hourly rate: $20.44 per hour or higher.
Sponsored Programs Administrator II - Exempt Salary rate: $51,500 per year or higher.
Minimum Qualifications: Sponsored Programs Administrator I and II
High School Diploma or equivalent
Sponsored Programs Administrator I
One year providing financial processing support within an electronic finance system
Using spreadsheet software to compile, summarize and analyze financial data
Interpreting, applying, and explaining financial stewardship processes
Sponsored Programs Administrator II
Two years in a sponsored programs-related support position with a primary responsibility of reviewing proposals against submission requirements
Using spreadsheet software to compile, summarize and analyze financial data
Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Independently managing projects that involve multiple stakeholders
Preferred Qualifications: Sponsored Programs Administrator I
Bachelors degree
Certified Research Administrator or Certified Financial Research Administrator
At least one year in a sponsored programs-related support position
Experience supporting proposal development or submission
Experience using electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
Experience participating in project budgeting, preferably at an institute of higher education, a non-profit or a federal entity
Experience interpreting, applying and explaining policies and procedures or rules and regulations
Sponsored Programs Administrator II
Bachelors degree
Certified Research Administrator or Certified Financial Research Administrator
Three or more years of experience in a sponsored programs-related support position (either pre- or post-award) related to applying project budgeting guidelines and procedures, preferably at an institution of higher education, non-profit or federal entity
Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
Experience with sponsor electronic proposal submission systems (such as research.gov, Grants.gov, NSPIRES, eRACommons, ASSIST)
Experience working in a customer service-oriented team environment to accomplish shared goals
Physical Requirements & Working Conditions:
Required Licensures, Certifications or other
Posting Number: SP004318P
Posting Date: 03/04/2024
Closing Date:
Open Until Filled: Yes
Special Instructions: Please address all the minimum requirements in the Letter of Qualification. Preferential review of applicants to begin on March 19, 2024.
If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at kskovgard@uidaho.edu.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
