Job ID: 173905

Administrative Support Specialist

North Carolina A & T State University

  • Dec. 3, 2021
  • Administrative Support Specialist
  • Cooperative Extension
  • North Carolina A & T State University
    Greensboro, NC
  • Open until filled
  • Available immediately
  • Classified Staff
  • Administrative Support/Services

This position organizes office records and files (electronic and paper) for easy retrieval, keeps track of expenditures using travel, program development and professional development funds for assigned faculty in an effort to monitor dollars spent and adhere to allocation(s) provided by administration, completes travel authorization and reimbursement requests for assigned faculty and staff. Travel includes transportation, subsistence, registration, and other associated costs. Manages travel arrangements for 4-H/FCS Program Director. Calculates and double-checks figures for a grant budget; identifies and corrects inaccuracies. This position establishes, updates and purges filing system for each person in work unit. This includes budgets, technical reports, sub-contractual agreements, etc. Process outgoing mail (correspondence, forms, packages, etc.) to ensure that it is received on a timely basis, retrieve mail from the departmental mailroom.

The primary purpose of this position is to manage the day-to-day operations of senior level administrators, the Associate Administrator and the Student Internship Coordinator. The work of this position ranges from standardized office support assignments to performance of administrative duties involving independent decision-making and judgment. This position requires the ability to problem-solve and maintain a substantial amount of knowledge relative to multiple and varied programs.

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