Office Assistant 2, Facilities Finance (NY HELPS)
Position Information
Position Title: Office Assistant 2, Facilities Finance (NY HELPS)
Department: Facilities Finance
Posting Link: https://www.ubjobs.buffalo.edu/postings/58372
Job Type: Full-Time
Posting Detail Information
Position Summary
University Facilities is seeking an
Office Assistant 2. This role will be responsible for supporting departmental time keeping, customer setup / invoicing, departmental human resources related administrative needs and other duties as assigned.
Specific responsibilities include but are not limited to:
- Maintaining employee records in the departments work order system; ensuring they reconcile with official HR records.
- Reviewing and entering payroll data into the departments work order system. This includes developing a general understanding of payroll rules and working with employees, supervisors, and the Central Payroll department to assist with problem resolution.
- Assisting supervisor with managing / updating hourly rates and service rates in the departments work order system.
- Support the departments billable work order process. This includes assisting Customer Service in setting up new customer accounts, reviewing and distributing invoices, supporting problem resolution, and assisting with collection of payment.
- Assisting with HR related administrative duties such as updating organization charts, assisting with recruitment related activities (e.g. coordinating interview dates / times, generating and sending declination, offer, etc. letters), assistance with on/off boarding activities.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Non-competitive (NY HELPS):
- One year of clerical experience
OR
Competitive (NON-NY HELPS):
- Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
- Reassignment Requirement: You must hold the same title at the University at Buffalo.
- Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Preferred Qualifications
- Ability to problem solve
- Attention to detail / organized
- Effective communicator (oral and written)
- Demonstrated customer service experience
- Effective time management skills and ability to prioritize in order to meet critical payroll related deadlines
- Demonstrated experience with Microsoft Outlook, Word, Excel, and Visio
Physical Demands
Salary Range
$42,641
Special Instructions Summary
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: Margaux Benoit
Contact's Pronouns:
Contact's Title: Assistant Director of Finance
Contact's Email: margauxl@buffalo.edu
Contact's Phone: 716-645-2693
Posting Dates
Posted: 08/04/2025
Deadline for Applicants: 08/13/2025
Date to be filled: 08/31/2025
